Financial Records System Manual
| Chapter 22- Input Control: How to Keep Track of All Those Transactions | |||
GENERAL Because the FRS is an interactive system and Colorado State University is highly decentralized, input control is an extremely important but difficult task. Non-interactive input can be controlled centrally prior to the time it is entered into the FRS. Interactive input cannot be controlled in advance and must be monitored after the fact. NON-INTERACTIVE INPUT The Business Systems Services Office in Business & Financial Services is responsible for controlling all non-interactive input to the FRS. This is accomplished by granting upload capabilities to offices that process a large volume of transactions. These offices include Accounts Receivable, Cashiers and Payroll. In addition, the Business Systems Services Office is constantly monitoring the Batch Listings (FBD009 and FBM100) to ensure that all known batches have been properly captured by the FRS and that no duplicates are evident. Note the FRS prevents duplicates if they have the same batch reference and date. Individual fund accountants within Financial Reporting & Analysis also have responsibilities in the input control process. They review input submitted by various sources to ensure that it is appropriate, correct and that all required signatures are present. INTERACTIVE INPUT Interactive input is not routed to Business & Financial Services prior to processing by the FRS. As a result, different control procedures are needed. A log-in procedure cannot be utilized. Instead, originators become responsible for filing original documents and ensuring that input is processed properly. Fund accountants review system input after the fact. Special exception reports are utilized to review transactions meeting certain parameters to ensure that input was appropriate and correct. |