| Chapter 8 - Transaction Codes |
| DEFINITION |
Transaction codes (TC) are three digit codes that direct the FRS in processing data. In most instances, transaction codes are predefined on the input screen and will not have to be keyed. Transaction codes not predefined should be entered on the screen or input document. The FRS will edit to verify that a proper transaction code has been used. Transaction codes are categorized as follows:
- Account Create or Change
- Flag Transactions
- Budget Transactions
- Cash Receipt Transactions
- Cash Disbursement Transactions
- Encumbrance or Open Commitment Transactions
- Journal Entry Transactions
- Bank Balance and Adjustment Transactions
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| Within each category there are specific transaction codes as listed below: |
| Transaction Code | File | Description | Screen |
| Account Create Or Change |
| 00A | GL | Account Create | 002, 004, 005 |
| 00B | GL | Attribute Create/Modify | 002, 004, 005 |
| 01A | SL | Account Create | 006, 008, 009 |
| 01B | SL | Attribute Create/Modify | 006, 008, 009 |
| Flag Transactions |
| 007 | GL | General Ledger Flas Set | 00F |
| 008 | SL | Sub-Ledger Flag Set | 00F |
| 009 | OC | Open Commitment Flag Set | 00F |
| Budget Transactions |
| 020 | SL | Original Budget | 09C |
| 021 | SL | Budget Revision | 09C |
| 022 | SL | Budget Transfer | 09D or 010 |
| 026 | SL | Budget Carry Forward | 09D or 010 |
| 028 | SL | Last Year | 09D or 010 |
| 029 | SL | Next Year | 09D or 010 |
| Cash Receipt Transactions |
| 030 | GL/SL | Cash Receipt | 012 |
| 038 | GL/SL | State Exempt Cash Receipt | 012 |
| Cash Disbursement Transactions |
| 040 | GL/SL/OC | Manual Cash Disbursements | 013 |
| 041 | GL/SL/OC | Computer Cash Disbursements | 013 |
| 043 | GL/SL/OC | Payroll Disbursement | 013 |
| 048 | GL/SL/OC | State Exempt Disbursements | 013 |
| Encumbrance or Open Commitment Transactions |
| 050 | SL/OC | General Encumbrance | 011 |
| 051 | SL/OC | Encumbrance Adjustment | 011 |
| 052 | SL/OC | Encumbrance Adjustment | 011 |
| 055 | SL/OC | Encumbrance Overlay | 011 |
| 059 | SL/OC | Encumber only if Sufficient budget balance available | 011 |
| Journal Entry Transactions |
| 060 | GL/SL/OC | Regular Journal Entry | 014 |
| 061 | GL/SL/OC | IMO Transaction | 014 |
| 062 | GL/SL/OC | Freeze Bypass - Accounting Only | 014 |
| 063 | GL/SL/OC | Interdepartmental Service Billing | 014 |
| 064 | GL/SL/OC | Payroll Entry | 014 |
| 065 | GL/SL/OC | Accounts Payable Entry | 014 |
| 066 | GL/SL/OC | Accounts Receivable Entry | 014 |
| 067 | GL/SL/OC | Mechanical Entry | 014 |
| 068 | GL/SL/OC | State Exempt Entry | 014 |
| 069 | GL/SL/OC | Compound Journal Entry (not used at CSU) | 014 |
| Bank Balance and Adjustment Transactions |
| 090 | BANK | Bank Adjustments | 016 |
| 097 | SL | Adjust Project-Fiscal YTD | 015 |
| 098 | SL/GL | Beginning Balance Entry | 015 |
| 098 | SL | Adjust Inception-to-Date | 015 |
