Accounts Receivable Operations

Location:1st Floor Howes Street Business Center
Mailing Address: 6024 Campus Delivery, Fort Collins,CO 80523-6024
Business Hours: Mon - Fri   7:45am - 4:45pm
Email: AROperations@colostate.edu
Phone: (970) 491-2697
Fax: (970) 491-2452


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The Operational Data Store (ODS)

If you currently run queries against the SARS tables on Delphi, you will want to request access to the ODS. The SARS tables on Delphi will not be updated after April 30, 2006. Similar tables will be made available in the ODS. ODS tables and views will not contain Social Security Number (SSN). For more information on the ODS and the ARIES project, please visit http://aries.colostate.edu

Access to ARIES and the Operational Data Store

To enter transactions in the new system, you must complete the appropriate access request forms for audit purposes. Your SARS security profile will not automatically be transferred to ARIES. The forms listed below can be found at ARIES Project. Please complete the appropriate forms for the access required and return them to: ARIES A/R Administrator, Accounts Receivable Operations, 6024 Campus Delivery, Fort Collins, CO 80523-6024.

  • ARIES New User Account Request: You must have access to ARIES to enter transactions in TWARBUS. User - complete top portion through “New User’s email address”. - be sure to sign both the top of the 1st page and the bottom of the 2nd page. Have department head print name and sign under “Additional Comments and Information”. Even though this form says to send it to Student Systems, please send it to our office first – we must sign it before it can be processed.
  • ARIES TWARBUS Security Access Form: Required if you will enter or approve receivable transactions using the TWARBUS forms. Requests to enter transactions using another department’s funds must be signed by that fund’s responsible person.
  • ODS Database Request: Required if you will need to query the Operational Data Store (ODS) tables/views. The ODS contains tables/views similar to the SARS tables on Delphi. This form has been partially completed with the A/R table/view names.

FTP Transaction Files

For those of you that currently ftp transaction files to SARS, the ftp file format will change. We can accept the current ftp file format until August 17, 2006. After that, ftp files must be in the new format. The new ftp file format can be found at http://aroweb.colostate.edu/home/AriesARftpFileLayout.pdf

ARIES A/R and TWARBUS users will be the first major group to begin using the ARIES system. As with any new system, I’m sure we will all find glitches and inconsistencies along the way. Should you find something that isn’t working as it should, please report it to AROperations@colostate.edu and we will address the issue. Our implementation of ARIES will be generic – enhancements and improvements are in the works, but will take time. We appreciate your patience and understanding during our conversion process.